Office Manager

Posted on July 7, 2022 in Permanent Vacancies

Office Manager

Area: Stratford-upon-Avon

Salary:  Circa £13.00

Job Type: Permanent

Job Description:

Our clients are looking to hire an experienced Office Manager with an established background in office management or administration, to become a key member of the team, managing and supporting internal processes and to help further develop the company as they continue to expand. 

Main Duties:

  • Efficiently run and manage all aspects of a busy office keeping accurate records at all times
  • Managing staffs annual leave and sickness records
  • Managing business insurances and health and safety policies
  • Running weekly team meetings to enhance effective communication between staff members
  • Managing a fleet of vehicles, mots, services, tax, insurance, accident reporting and hire car handling.
  • Managing all paperwork and distributing internally and externally
  • Ensuring all legal requirements are met i.e., DBS checks, appropriate training, ordering clothing and health and safety equipment
  • Managing various databases including monthly contracting applications and accounting
  • Managing a debtors list ensuring timely, statements and payments through to logging legal claims
  • Manage and support the running of internal IT systems
  • Jointly responsible for advertising and recruiting of staff
  • Manage and regularly update company social media accounts and website
  • Manage and maintain compulsory industry membership subscriptions

Dealing with customers:

  • Manage relationships with key contractors
  • Providing friendly service to walk in customers
  • Ensuring all enquiries are dealt with appropriately.

Other duties:

  • Willing to undertake health and safety/ industry mandatory training where required
  • Participate in and contribute to weekly team meetings
  • Maintain up to date paperwork including record sheets: invoice information, credit notes etc

The successful candidate will have

  • Good computer skills (Outlook/ Excel/ Word)
  • Ability to prioritise workloads
  • Willingness to share information across team and be able to learn from colleagues
  • Problem solving and be willing to seek appropriate advice and support when necessary
  • Have a positive attitude and be adaptable to change
  • Excellent organisation skills, including good time management and prioritisation
  • A determination to deliver a customer focused service
  • Excellent spoken and written communication skills
  • Accuracy and attention to detail
  • Ability to work on own initiative, manage time effectively, progress tasks concurrently and work to deadlines